Win it, staff it, bill it:Contractstime, &pay on oneclear ledger

  • Owner
  • Finance
  • Manager
  • Contractor
  • +2
6Roles, one rule for who sees the money

Whether your team is in-house, contracted or both, Solara keeps contracts, timesheets, invoices and payments for every client in one place.

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  • Contracts & commencement
  • Timesheets to invoices
  • Recurring billing
  • Client portal
  • Every currency you work in
  • Audit trail

Sample week · Northwind rebrand

  • MonBrand workshop6.0h
  • TueLogo routes7.5h
  • WedClient review3.0h
  • ThuGuidelines8.0h
Approved 24.5hDrafted invoice INV-0108

Approved hours
draft the bill

How Solara works

Retainers & hosting
bill themselves

Every

/ period

Maintenance, hosting and retainer plans raise their own invoice each period, and every invoice links back to the plan that raised it.

62%

See what every
project is owed

Contract value, invoiced, paid and outstanding sit on every project, next to the hours and costs that made them.

62% of the sample project’s contract value already invoiced

41%

Project financials

  • Contract value against invoiced
  • Paid and outstanding, per currency
  • Contractor costs and expenses

Figures on this page are a sample project, not customer data.

Solara helps you bill faster and cleaner

Contracts set the rate and the start conditions, timesheets are approved against them, and approved hours become invoices and team bills without retyping a figure.

Create account
Northwind rebrandSample flow
  1. ContractSigned · £130 an hourCT-031
  2. Timesheet24.5 hours approvedWeek 41
  3. InvoiceDrafted from approved hours£3,185.00
  4. PaymentReceived 14 OctPaid
6rolesfrom Owner to contractor
ownerfinancecontractor

One rule decides who sees the money

Organization and project financials follow a single permission rule, so a contractor sees their pay and never the margin.

10ktypedbecomes 10,000.00
currenciesshorthandtotals

Type 10k and get 10,000.00 in the right currency

Choose the currencies you work in, set one per project and invoice, and totals roll up by client, project and month.

#every docreferenced and fingerprinted
auditreferencefingerprint

Every document carries a reference and a fingerprint

Contracts, quotes and invoices are numbered and fingerprinted, and every change lands in an access trail you can read.

Get your work
billed, here’s how

Sign up, describe your business and add your first client. A short tour points out the rest.

Create account
Day one

Starting a studio

Set up your business, add your first client with guided setup and send a quote the same day.

  • Guided setup
  • Clients
  • Quotes
Week one

Leaving spreadsheets

Clients, contracts, projects and hours in one place, rolled up by client, project and month.

  • Projects
  • Timesheets
  • Roll-ups
Every month

Working with contractors

Agree pay per project. Contractors log time, bills draft themselves and My pay shows what is owed.

  • Agreements
  • Team bills
  • My pay

Built for how
teams work now

In the office, remote or somewhere in between, Solara keeps the work, the hours and the money on one ledger.

  • Hybrid companies

    Employees and contractors on the same projects under one permission rule. Everyone logs time the same way; only the right people see rates and margins.

  • Remote teams

    Hours logged from anywhere, approved by the right approver, then turned into invoices and team bills. Install Solara on a phone like an app.

  • Agencies and studios

    Quote, sign the contract, run the project and invoice it, with a client portal where clients answer quotes and see their invoices.

  • Consultancies

    Rates, advances and start conditions live on the contract, so approved billable hours are priced before anyone opens a spreadsheet.

  • Retainers and managed services

    Maintenance, hosting and retainer plans raise an invoice every period, and each invoice links back to the plan that raised it.

  • International client work

    Choose the currencies you work in, set one per project and invoice, and see totals per currency without converting by hand.

Everything
in Solara

CRM, contracts, project management, time tracking, invoicing, expenses and reporting in one workspace.

Client CRM

  • Client records and contacts
  • Pipeline tracker and client map
  • Client portal

Quotes and contracts

  • Quotes clients accept online
  • Milestones and renewals
  • Version history and signatories

Project management

  • Projects board
  • Project teams and budgets
  • Per-project financials

Time tracking

  • Weekly timesheets
  • Approval workflows
  • Rates from the contract

Invoicing and billing

  • Invoices from approved hours
  • PDF invoices and recurring billing
  • Multi-currency

Expense tracking

  • Expenses with receipts
  • Contractor costs per project
  • Expense reports

Team and contractor pay

  • Team agreements
  • Auto-drafted team bills
  • My pay for contractors

Reports and analytics

  • Business dashboard
  • Revenue and receivables
  • CSV export

Document management

  • Document storage
  • Reference numbers
  • Compliance overview

Under the hood

Built in, on every workspace.

  • Role-based access control
  • Multi-tenant workspaces
  • Audit log and access trail
  • SHA-256 contract fingerprints
  • Passwordless client sign-in
  • Rate-limited sign-in
  • PDF and CSV export
  • Installable web app
  • Backups with tested restores

Recruitment, performance and engagement are in preview.

Your clients get
their own door

Invite a client contact and they sign in with a code sent to their email. No password to set up.

Northwind · client portalSample

Waiting on you

Quote Q-0042£8,400.00

Spring campaign, design and build

AcceptDecline

Invoices

  • INV-0108Due 14 Oct£3,185.00Open
  • INV-0101Paid 2 Oct£2,940.00Paid

Quotes to answer, invoices to see, and not one more “did you get my email?”

  • Accept or decline quotes
  • Their invoices, open and paid
  • Only their projects, nothing else

Get yurwork billedwith Solara